Online groups
The online groups define which room is sold under which conditions and through which internet portal. They are defined under the link “Online: Online Groups”.
To edit an existing online group, click on “Edit Portals”.
To define the conditions for a new combination of room category/interface, click on “Add Entry”. To edit it, click on the pen symbol. To erase it, click on the red X.
The information is defined in the filter: choose what you wish to see displayed from the drop-down menu.
Enter
Choose the web portal and the room category from the drop-down menu.
Contingent (amount allocated)
This field defines the maximum number of beds in a given room category available for sale via the interface. If you would rather like to not put any maximum, fill in “0” in the corresponding field.
Keep free (beds reserve)
This parameter allows you to define a minimum number of beds in each room category that needs to be kept free: the interface will sell only the beds available over these thresholds. This function can be useful to keep a “reserve” of enough beds in various categories available for people who walk-in without booking.
We recommend that you use only one of the two functions (Contingent or Keep free).
Minimum duration
Enter the minimum number of nights that the guest must book.
Maximum duration
Under “Hostelworld (API)-functions” you can globally set the number of nights that the guest can book in maximum (this setting applies to all room categories and online groups).
Click on the “Save” button to save the data entered.
The next step consists of editing each room.